MACUHO Constitution

CONSTITUTION OF THE
Mid-Atlantic Association of College and University Housing Officers

ARTICLE I    NAME OF THE ASSOCIATION

 

The name of this organization shall be the Mid-Atlantic Association of College and University Housing Officers and shall be known as MACUHO.

 

ARTICLE II   PURPOSE OF THE ASSOCIATION

The purpose of this Association shall be:

Section 1.
To promote high professional standards among those involved in the management of residence hall services and programs.

Section 2.
To sponsor those activities and services which assist its members and provide for them a means of exchanging and distributing professional information and ideas relating to the administration of the physical, financial, social and education phases of housing and food service programs.

Section 3.
To contribute to the growth and development of residence hall staff through exposure to relevant knowledge and association with other professionals.

Section 4.
To sponsor activities and services which will enable members of this association to gain recognition for contributions (e.g. research programs and development, administrative techniques) which are designed to improve the management of residence hall services and programs.

Section 5.
To provide mechanisms and stimuli to promote the development of interdependent professional relationships among individuals and institutions involved in the management of residence hall services and programs.

Section 6.
To support and encourage participation in those activities and programs sponsored by the International Association of College and University Housing Officers, promote MACUHO involvement in decision making at the International ACUHO Business Meeting, and encourage participation in related professional organizations.

 

 

ARTICLE III              MEMBERSHIP OF THE ASSOCIATION

Section 1.
Membership in MACUHO shall be open to any institution of higher education which is accredited by a recognized educational accrediting association, which is located in the states of Delaware, Maryland, New Jersey, Pennsylvania, and West Virginia, the District of Columbia and England and maintains membership information with MACUHO and which owns and/or operates residence halls.

Section 2.
Voting membership in MACUHO shall be by institution and shall be limited to those institutions in attendance at the Annual Conference of the Association.  Should a vote be needed between conferences, the President of MACUHO may authorize, with approval of the Executive Board, a mail-in or telephone vote.  Votes will be solicited from the Chief Housing Officer at each school represented at the previous MACUHO conference.

Section 3.
All staff or faculty of member institutions who have major involvement in that institution’s residence hall services and programs or related programs may participate in the activities of, benefit from the services of, and hold office within MACUHO.

Section 4.
Membership in the Association and its committees is open to all eligible persons regardless of race, color, sex, age, religion, national origin, physical and/or mental disability, and sexual orientation.

Section 5.
Lifetime membership will be awarded to retirees.  Honorary membership may be awarded by the Executive Committee subject to approval of the membership at their Annual Conference to past representatives who have given outstanding service to the Association.

Section 6.
Affiliate institutional membership may be granted by the Executive Committee in the case of governmental, nonprofit, or commercial organizations engaged in activities directly related to the purposes of the organization.

 

ARTICLE IV              ACTIVITIES AND SERVICES OF THE ASSOCIATION

Section 1.
MACUHO will hold an Annual Conference which shall be open to all members.  The membership will approve a time and place for the conference based upon recommendation of the Vice President.

Section 2.
On a regular basis, MACUHO will publish a newsletter designed to distribute information and ideas throughout the Association and provide recognition to Association members for contributions which improve the management of residence halls services and programs.

Section 3.
MACUHO will sponsor an annual workshop designed to enable the directors of residence hall departments/offices in member institutions of the Association to share information and ideas appropriate for that level of management.

Section 4.
Under the direction of the President of the Association, the MACUHO Executive Committee will coordinate region-sponsored activities, call to the attention of the membership any appropriate concern or issues, approve recommendations made by the President, approve presidential appointment of special functional committees which shall carry out the proper purpose of MACUHO and make decisions which shall be necessary and proper for carrying into execution the foregoing responsibilities.

 

ARTICLE V               ANNUAL BUSINESS MEETING OF THE ASSOCIATION

Section 1.
The official Annual Business Meeting of MACUHO will occur at the Annual Conference of this Association.  The time and place of the Annual Business Meeting shall be published in the official conference program.

Section 2.
The President of MACUHO will preside over the Annual Business meeting and will be responsible for preparing and distributing the meeting agenda.

Section 3.
The Secretary of MACUHO will record the minutes of the Annual Business Meeting and distribute to the Executive Committee and publish in the first newsletter following the conference.

Section 4.
All registered participants at the Annual Conference are welcome to attend the Annual Business Meeting and participate in all discussions and/or debate.

Section 5.
Voting at the Annual Business Meeting will be by institution.  One designee from each institution in attendance will serve as its voting member of the Annual Business Meeting.

Section 6.
A quorum, consisting of a voting delegate from no less than one third of the member institutions registered and in attendance at the Annual Conference, will be required to conduct the Annual Business Meeting of MACUHO.

Section 7.
To secure passage, all motions put forward at the Annual Business Meeting will require an affirmative vote by a majority of those institutions represented at that meeting.

 

ARTICLE VI              GOVERNING BODY OF THE ASSOCIATION

Section 1.
The governing body of MACUHO shall be known as the Executive Committee.  Its members assume office in accordance with the procedures outlined in this Constitution and its first By-Laws.

Section 2.
The Executive Committee of MACUHO shall consist of the Executive Officers, the Archives Coordinator, the Exhibits and Displays Coordinator, the Host Committee Coordinator(s), the Newsletter Editor, the Communications Coordinator, Chairpersons of all MACUHO standing committees and Regional Coordinators.  The Executive Committee shall have the full responsibility for conducting all affairs of the Association.

Section 3.
The Executive Officers of MACUHO shall be:

1. President who will serve a term of one year.

2. Vice President/President Elect who will be elected and serve as Vice President for one year prior to assuming the Presidency.

3. Treasurer who will be elected for a term of two years.

4. Secretary who will be elected for a term of two years.

5. Past President who will serve a term of one year as advisor to the President and the Executive Committee.

 

ARTICLE VII             COMMITTEES OF THE ASSOCIATION

 

Section 1.
The President and Executive Committee may, by administrative action, appoint or disband those standing committees which they determine are necessary or unnecessary for effective functioning of the Association.  Current committees are listed on the Membership Brochure.  Executive Officer liaisons for these committees are listed in the liaison document.

Section 2.
The President may appoint those ad hoc committees which he/she feels are necessary.  Ad hoc committees serve only for the term of the appointing president.

 

ARTICLE VIII                        CONTROL OF FUNDS

Section 1.
The Treasurer shall open and maintain accounts for checking and saving in the name of the Association in FDIC banks.  The Treasurer shall also be responsible for having a biannual audit of the Association’s books performed at the close of the Treasurer’s term of office.

 

 

Section 2.
The Treasurer shall provide the members of MACUHO with an annual report of income and expenses at the Annual Business Meeting of the Association and ensure its inclusion in the first issue of the MACUHO newsletter published after the conference.

Section 3.
MACUHO funds shall be used to defray the normal operating expenses of this Association.  Use of these funds shall be limited to those cases where such expenditures clearly support the accomplishment of the purposes of the Association as stated in Article II of this Constitution and only with the approval of the President.

Section 4.
Further specific financial details can be found in the MACUHO Finance Document.

 

ARTICLE IX                          ANNUAL DUES

Section 1.
The Executive Committee may recommend to the membership the establishment of annual dues for members of the Association.

Section 2.
The membership will vote on any recommendation made by the Executive Committee regarding the establishment of annual dues.

Section 3.
Dues may be established or amended by a 2/3 vote of those member institutions voting.

 

ARTICLE X: ACUHO-I / MACUHO STATEMENT OF AFFILIATION

Section 1.
We are an independent Association with a cooperative relationship with the Association of College and University Housing Officers – International (ACUHO-I).  Due to shared purposes and interests, MACUHO and ACUHO-I maintain a formal Statement of Affiliation.

ARTICLE XI AMENDMENTS

Section 1.
The Constitution may be amended by a two-thirds vote of those member institutions in attendance at the Annual Business meeting of the Association.

Section 2.
The By-Laws may be amended by a majority vote of those member institutions in attendance at the Annual Business meeting of the Association.

 Section 3.
Amendments to this Constitution and its By-Laws may be proposed by any institution which qualifies for MACUHO membership.  Such proposals shall be submitted IN WRITING to the President of the Association at least 60 (sixty) days before the Annual Conference.  If approved by the Executive Committee, proposals shall be presented to the President during the Annual Conference.  If the Executive Committee votes to not present an amendment to the general membership, the proposing institution may override this veto by obtaining written support of three additional member institutions.