Meetings are formal events, and they involve people from different companies coming together. For the past few months, delegates have not been contented with what they are offered during meetings. The lack of contentment is mostly because most organizers consider meetings lightly since the primary agenda is usually to meet and agree on some things involving the company. There is a proper way on how to cater for such meetings. Here are some of the steps.
- Number crunching
The most important things to know when planning for such an event is the number of people who are attending the meeting and how long the delegates will be around. The numbering will help in planning for a budget and decide on the number of menus required for different times. This information will avoid some of the embarrassment of food being so little for everybody to have a share of his or hers but hence will be enough for everyone. You can know the number of people attending by requesting them to register earlier and set a standard time when everyone is expected to arrive.
When considering quality, you should confirm with the company that they are ready to cater for all expenses so that you do not base your class on a money basis. During the meeting there needs to be a variety of menus and you can consult with your local suppliers on the lists that are usually favorable for everyone so that you do not have to prepare too much.
The type of food you decide to serve should be suitable for example you should consider the breaks allowed for such means the environment the meeting is taking place, the delegates who are available, the dietary level and the lightness of the food. This strategy is where you differentiate meals are for breakfast, lunch and dinners.
- Other guests
You should find out if there are outside guests who are expected to attend during meals so that you set aside the delegates place and the guests place to avoid confusion and so that everybody feels accommodated.
It may be hard to plan for a significant number of delegates on such meetings, hence it needs a lot of attention and considerations. Most of these meeting rooms are not big enough for catering services to go one. Therefore, you can arrange for somewhere else where the delegates can sit and enjoy their meals freely. The hired place should also be available at all time so that it can work with the available time for the delegates to have their meals.
The site of the meetings mostly gives an overview of the types of meals one should serve the delegates whether formal or laid-back which will land you on the setup to use. You should also decide on whether the meals should be taken in a different structure or in the same place depending on the size of the room too.
- Breaks offered
Most organizers work with time if they are serving lunch it should be lunch hour, but one should respect the breaks offered during the meetings. It is not proper to disrupt a meeting only because it is lunch time and you are working with your business hours. It is proper to let them concentrate on what is their primary concern them serve them when they are ready.
- Visit the venue
Before the meeting adjourns it is important to visit the place earlier to learn the way it is structured so that you know the method of service to use and where the arrangements for the buffet should be so that the whole process runs smoothly and more efficiently.
Written by bleu events, one of the top caterers Columbia, MO has to offer.